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#Hotmail backup outlook how to#
#Hotmail backup outlook install#
#Hotmail backup outlook archive#
#Hotmail backup outlook full#
#Hotmail backup outlook password#

Have any other questions related to Outlook (how to increase your Outlook mailbox size, etc. Being on top of your emails and making sure everything is being properly managed and stored will save you plenty of headaches in the long run. One of the simplest ways to avoid clutter in Outlook is to get out of the app and try using Microsoft Teamsmore often! Teams can help replace a lot of the messaging and clutter associated with Outlook and makes day-to-day collaboration with colleagues more efficient.Īs with most things, the less clutter there is, the more organized you’ll be. Use Other Apps to Avoid Clutter in Outlook You can do this by going to File > Options > Advanced and unchecking the “Empty deleted items folders when exiting Outlook” option in the Outlook start and exit section. To prevent this from happening, you’ll want to stop Outlook from auto-deleting emails in the Deleted Items folder. Outlook will sometimes automatically clear emails and send them to the Deleted Items folder without you knowing.

#Hotmail backup outlook how to#

How to Stop Outlook from Auto-Deleting Emails Save them in a team site or OneDrive to free up valuable room. Surprisingly, attachments can take up a lot of space in your mailbox. Store attachments outside your mailbox.Just like with emptying the “Deleted Items” folder, this will free up space in your Outlook mailbox for the messages you actually want. Make sure you delete the “Deleted Items” folder frequently so it doesn’t accumulate over time. This will also make them easier to surface later.

#Hotmail backup outlook archive#

Put any items you want to keep in an archive to free up space. Once you’ve got your mailbox cleaned up, you’ll want to keep it that way! Some ways you can prevent your mailbox from being cluttered include:

#Hotmail backup outlook full#

How to Prevent Your Outlook Mailbox from Getting Full Find items older than a certain date or larger than a certain size.

#Hotmail backup outlook install#

View the total size of your mailbox and individual folders Steps to Backup Hotmail Emails to Hard Drive First of all, you have to download and install the software on the Windows platform successfully.Once you’re in Mailbox Cleanup you will be able to: You can find it by navigating to File > Tools > Mailbox Cleanup. Luckily, Microsoft provides a Mailbox Cleanup tool in Outlook that makes it easy to cut down on the amount of email you’ve accumulated. Once you know that your mailbox is at capacity, it’s probably time to start cleaning it up. Yikes! How to Manage Storage When Your Outlook Mailbox is Full In the example above it looks like this user has a whopping 1376.6 MB of data. If you are happy that all the information has transferred across successfully, then you can either delete the original file or keep it as a backup.Unfortunately, it’ll only appear in kilobytes, so to estimate the megabytes you’ll need to move the decimal over three spots. If a folder does not exist in Outlook, it will be created. The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. All folders under the folder selected will be imported.

Include subfolders is selected by default. The top folder - usually Personal Folders, Outlook Data File, or your email address as in the above picture- is selected automatically. The default settings usually don not need to be changed.įigure 10: Import items from Outlook Data File

#Hotmail backup outlook password#

If a password was assigned to the Outlook Data File (.pst), you are prompted to enter the password, and then click OK.

NOTE: Under Options, it is recommended that you click Do not import duplicates unless you want the imported information to replace or duplicate items already in Outlook.įigure 9: Set location for the pst file to import/li>

You can then make a copy of this file, and place it on your target machine, ready to be imported. If you want to export items for multiple accounts, repeat these steps for each account.

If you are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then click OK.

In the Outlook Data File Password dialog box, enter the password, and then click OK. When the Create Outlook Data File dialog box appears enter the password in the Password and Verify Password fields, then click OK.

If you are creating a new Outlook Data File (.pst), an optional password can help protect the file.

The export begins immediately unless a new Outlook Data File (.pst) is created or the export is to an existing file that is password protected.

If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

Ensure to change the file name if you want to create a new file instead of using the existing file. NOTE: If you have previously used the export feature, the previous folder location and file name appear.